The agenda of the general meeting of co-ownership determines the issues that will be discussed during the meeting and the points that can be voted on. The decisions taken are based on strict monitoring of this thread. It is therefore essential that the agenda is anticipated and carried out carefully. Here are some explanations.
The agenda: some rules to follow
The agenda must be brought to the attention of the co-owners before the general meeting of co-ownership. He accompanies the convocation to the AG addressed by the trustee 21 days maximum before the date of the meeting.
Yes the drafting of the agenda general meeting of co-owners under the trustee, any co-owner may decide to put one or more questions on the agenda. To do this, he sends his request to the trustee by registered letter with acknowledgment of receipt and this before the drafting and sending of convocations.
This request can be made at any time of the year. Indeed, the law does not provide a deadline for sending questions to be included in the agenda and this even if it is mentioned in the rules of the co-ownership or if this resolution was passed in assembly General.
Although not an obligation, the law also recommends that the syndic associate the union council with the drafting of the agenda and include each resolution in descending order of importance.
The items on the agenda
Are considered relevant questions in the context of a general meeting of co-owners, all the specific questions whose final decision belongs to the co-owners, which lead to a debate and result in a vote. These questions may relate to the management of the building, its facilities or its general organization for example. In any case, as soon as it is mentioned on the agenda, each of them is discussed during the meeting.
Conversely, any resolution not included in the agenda may be discussed at the meeting but in no case a vote. Therefore, formulated and sent after the writing or the dispatch of the convocations to the general assembly, any question will be postponed to the next meeting, even if it is necessary to wait for one year.
It is therefore appropriate for the trustee to be vigilant when drafting the agenda and to the co-owners to anticipate at the risk of seeing an important decision postponed to the following year.