- Administrative management by the trustee
- Online information on the condominium
- Vote decisions
- Financial and accounting management of the condominium
The trustee of co-ownership is primarily a legal representative who can act on behalf of the syndicate of co-owners. And as such, he is in charge of the administrative and financial management of the co-ownership. Update on the main missions of the condominium trustee.
The role of the co-ownership trustee
Administrative management by the trustee
The main role of the co-ownership trustee is the administrative management. In this context, he sets up a summary sheet which must be regularly updated. He is also responsible for ensuring that the rules of the co-ownership are strictly respected and that the decisions of the general assembly are applied.
The trustee must, moreover, the maintenance book of the building. It must be up to date and the co-owners must be able to consult it as they see fit. Regarding the building, it must ensure that it is well preserved. He is also responsible for the security, guarding and maintenance of the condominium.
From a legal point of view, the trustee is the legal representative of the syndicate of co-owners to the court. Finally, he must inform all occupants of the building of any decision taken during general meetings.
Online information on the condominium
It is important to underline that from this year 2015, the trustee of professional co-ownership has the obligation to propose the establishment of a secure online platform gathering all the documents concerning the management of the building ( unless otherwise voted by the general meeting). The objective is that all the co-owners have access to the information relating to the management of the co-ownership, in full transparency and in real time.
The role of the co-ownership trustee is also manage the organization of the vote in order to make the important decisions for the condominium. It must also submit to a vote a possible delegation of the management of the archives to a company which exercises in this field. This approach is also essential before signing any contract.
Financial and accounting management of the condominium
From an accounting and financial point of view, the co-ownership trustee must make a provisional budget. The union's accounts and appendices are also the responsibility of the union. These documents must then be put to the vote. The trustee must also open a bank account or postal account that is imperatively separate from his own and in the name of the union (except in the event that the general meeting has taken a decision to the contrary).
Finally, the trustee must put in place a vote on the establishment of a special reserve in anticipation of the maintenance and preservation of the condition of the building.
For information, to consult:
Regulation on the missions of the syndic: Law No. 65-557 of July 10, 1965 - Article 18